What is a project management app? and why do you even need to use one?

Let’s first try to understand the need for project management apps.

There are totally 2 billion desktops/ laptops being used in the world currently and the total number of smartphones (excluding regular/ non-smart mobile phones) stands at 3.5 billion in the world today. When you add the number of Tablet users the number shoots up to 4.65 billion devices worldwide. The rate of growth is also higher for mobile devices.

The numbers are evidence of why the world is moving towards mobile apps and their importance cannot be ignored by any industry.

What we have tried to do in this article is to look at the top apps available in the market and then define which ones of these are best for which types of users, the pros and cons of these applications and the platforms they are best suited for. At the end of this article we have tried to list out the best project management app for Androind, project management app for ipad or iphone and the recommended project management app for windows and mac operating systems.

best project management apps

Best project management apps in the market

The market is flooded with a lot of project management apps and every app comes with its own unique selling point. However the best project management apps have been assimilated based on the popularity, usability and features provided in the free version of the app.

The best in the market are: Monday, Wrike, Asana, Basecamp and Trello. Now some these are more suited for mobile phones and some for the desktops. They also are better with certain operating systems or mobile hardwares.

So without wasting any further time, lets look at these apps in detail:


Monday.com happens to be the newest entrant in the project management apps warfare. However, with its sleek design and easy to use interface has quickly gained a userbase which swears by its usability and efficiency.


Monday.com’s top team collaboration features include:

  • Live activity feed
  • Public discussion boards
  • Polling tools
  • Team surveys
  • Colour-coding system
  • Automated reminder emails
  • Automated notifications
  • Time tracking tool
  • Task comments
  • Form creation tool
  • Guest collaboration


Wrike is a cloud-based project management software platform which is a Software-as-a-Service (SaaS) product. It enables its users to manage and track projects.

Wrike has both free and premium versions available.


Key features of Wrike:

The free version restricts the team size to 5 users. The free plan provides the following features:

  • Managing tasks
  • Discussions in tasks
  • File sharing
  • Real-time activity stream
  • Spreadsheet view
  • iPhone/Android apps
  • Advanced email integration
  • Basic app integrations

Pros of Wrike: 

  • Easy to use and understand
  • Great prices and free package
  • Gantt charts included
  • Fast interface

Cons of Wrike:

  • Advanced packages may involve a more learning curve
  • Amount of customization may be overwhelming
  • The design is not very modern


Asana helps teams to co-operate, coordinate, schedule, and conduct their tasks, as with most task management and project management applications. It’s trustworthy to battle uncertainty at work and deadlines.

Asana allows both people and teams to divide huge tasks into handy pieces. This provides an all-inclusive job management framework for monitoring project and task progress, sharing files, comments and feedback, and keeping track of time limits.

project management app

Key features of Asana:

  • Task management views
  • Team management
  • Team collaboration
  • Automation
  • Mobile app
  • Integrations
  • Customer service

Pros of Asana: 

  • The design of the interface is really good-looking.
  • An easy-to-access calendar synced with all of your tasks.
  • Email integration.
  • Possible to view personal tasks in one place.

Cons of Asana: 

  • There isn’t an easy way to see all items across multiple projects that are due on the same day or week. 
  • The program is heavily text-based, so it is common to break structure, remove a task, or change its naming.
  • You cannot assign multiple people to the same task.
  • With so many tasks in the same place sometimes the process gets slower.
  • Asana doesn’t have time tracking features, so you’ll need an external time tracking app. 


Basecamp is a powerful project management tool that enables organisations, consumers and staff to be on the same page. This cloud-based collaboration framework has six key features, which help you monitor and delegate tasks, connect with your team and periodically check your progress to decide if the project remains ongoing. You would also be able to simplify the process of the company by consolidating several programmes.

Basecamp combines a range of frameworks and applications such as tools for time-tracking, CRMs, digital facturing and payment solutions to further develop the business. Basecamp also offers an interface for iOS and Android devices to keep you linked from the workplace.


Key features of Basecamp:

  • “What if” analysis
  • Access control
  • Activity / News Feed
  • Alerts
  • API integration
  • Baselining / KPIs
  • Brainstorming
  • Calendar management
  • Calendar View
  • Chat/messaging
  • Client portal
  • Collaboration
  • Collaborative Project Planning
  • Comments
  • Cooperative writing
  • Cost Tracking
  • Customization
  • Discussion boards
  • Document management
  • Documents and Uploads

Pros of Basecamp:

  • The dashboard is simple to use and interactive. 
  • Basecamp is a great way to communicate, submit papers, delegate tasks and monitor the progress of your team. 
  • Simple user experience for team interaction and document sharing. Tasks are delegated. All updates. 
  • The method of ping is also available. 
  • To all startups and remote teams.

Cons of Basecamp:

  • When there are a huge number of users, it is often overwhelming.
  • It can be a bit difficult to chart work progress. 
  • Addressing the dilemma that a group of people assign activities to each other.


Trello is an extremely powerful project management tool. Its simplicity is an quick tool for a specific company or an efficient driver for a large team product creation. Hasn’t the thought taken? Ok, see what this means below.

Trello is a platform to help you coordinate your tasks in the form of boards. Trello will tell you at a glance about who works, when the work is in progress and where the work is done.


Key features of Trello:

  • Free or zero pricing for the basic service
  • A quick overview of front and back of cards
  • Easy organization with tags, labels, and categories
  • Drag and drop features, easy uploading of files and attachments
  • In-line editing
  • Checklists, with a progress meter
  • Filtering of data
  • Deadline reminders
  • Email notifications
  • Activity log, assign tasks, voting feature
  • Information retrieval and back-up
  • Encrypt data using SSL encryption
  • Texts and visuals fit any screen size
  • Search options
  • Fully mobile functionality to access boards on the go
  • Developer API

Pros of Trello:

  • Ease of use
  • Lightweight project management tool
  • Availability as an app for mobile devices
  • Free for basic service
  • Supported by Zapier

Cons of Trello:

  • Trello Gold plan is not free
  • No real reporting tools
  • No Gantt charts and light on features

Best Project Management Apps for Android

Based on the user reviews and ease of connecting with other apps and the integrations possible with the other apps on the platform Trello is best suited for Androids.

Best Project Management Apps for ipad or iphone

Based on the user reviews and integration with Apple ecosystem Asana is the best suited app for ipad of iphone.

Best Project Management Apps for Windows

Basecamp has been around the longest and it also happens to be the best tool to integrate with windows as its one of the most widely accepted among project management professionals in the market.

Best Project Management Apps for Mac

As mentioned earlier, the best app for Apple ecosystem is Asana. However, Monday.com is quickly catching up to the competition and in many aspects of project management is proving to be better than Asana. So in the years to come you might see that Monday.com will surpass Asana.


Overall, all the 5 apps that we have looked at are very powerful and offer project management capabilities to a different specialisation. However, the best one which can be customised specifically for construction project management happens to be Basecamp and Wrike. I would personally use them on my projects to manage the intricacies of a construction project.

To know more about the books you can read to improve on the project management aspects during education and for your practice, you can check out this article: Best Construction Project Management Books List

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An architect by qualification, passionate BIM enthusiast. Helping deliver BIM and project consultancy to clients and businesses


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